MEDIA COVERAGE & CONTENT SERVICES AGREEMENT

Photography • Videography • Digital Content • Social Media

This Professional Media Coverage & Digital Services Agreement (“Agreement”) establishes the terms and conditions under which BFM NATION / BOSS FORMULA will provide professional photography, videography, content creation (flyers), and social media services.

The purpose of this Agreement is to establish a professional working relationship for the planning, promotion, documentation, and marketing of the Client’s events and related activities.

COVERAGE

The Media Provider will provide professional photography and video coverage for one (1) event for a total fee of $900.00.

The event coverage will consist of approximately three (3) to four (4) hours and may include:

• Guest arrivals and attendee interactions

• Candid photography and video

• Speakers and presentations

• Performances and ceremonies

• Group and individual photographs

• Behind-the-scenes content

• Branding, signage, decorations, and sponsor visibility

• General event atmosphere

The Media Provider will use professional judgment to capture the most relevant and meaningful aspects of the event.

PHOTOGRAPHY

Photography may include posed photographs, candid/group, detail shots, promotional imagery, venue photography, and other photographs appropriate to the event. Final photographs may receive basic editing, which may include exposure, color, contrast, cropping, and other basic corrections - or raw files will be provided for your choice on editing, and etc. 

VIDEO

The Media Provider will provide professional video coverage throughout the agreed-upon coverage period.

Video content may include:

• Event highlights

• Candid moments

• Guest interactions

• Speakers and presentations

• Behind-the-scenes footage

SOCIAL MEDIA

The Media Provider will provide ongoing marketing and social media services designed to promote the Client’s events, activities, announcements, campaigns, and other appropriate promotional opportunities.

Marketing services may include:

• Social media content planning

• Promotional posts

• Event announcements

• Reels and short-form video content

• Social media graphics

The Media Provider may recommend which events or activities should receive marketing attention based on timing, relevance, promotional value, and available content.

CONTENT PREPARATION

The Media Provider recommends beginning marketing preparation approximately three (3) to four (4) weeks before an event whenever possible.

Advance preparation allows the Media Provider and Client sufficient time to develop and organize:

• Event announcements

• Social media posts

• Graphics

• Countdown materials

• Event reminders

• Scheduled content

• Other promotional materials

  
  

The Media Provider and Client will coordinate in advance to determine the appropriate marketing strategy and content schedule for each event.

SOCIAL MEDIA & BUSINESS ACCOUNT ACCESS

To provide marketing and social media services, the Client may provide the Media Provider with appropriate access to its social media and business accounts. Where available, the preferred method of access is through Meta Business Suite, Meta Business Manager, collaboration access, partner access, administrator access, or other approved business-account permissions rather than sharing personal passwords.

Access may include:

• Facebook Business

• Instagram Business

• Meta Business Suite

• TikTok Business

• LinkedIn Business

• Other applicable business or social media platforms

The Client may provide direct login access when necessary and mutually agreed upon. The Media Provider will use account access solely for providing the agreed-upon marketing and social media services.

The Client retains ownership of all social media accounts, business pages, profiles, advertising accounts, and associated digital properties.

CONTENT PLANNING & SCHEDULING

The Media Provider may assist the Client with identifying upcoming events, campaigns, announcements, and other opportunities that would benefit from promotional exposure.

Marketing content may be planned and prepared in advance whenever possible.

Content may include:

• Pre-event announcements

• Event teasers

• Countdown posts

• Event graphics

• Social media posts

• Event reminders

• Same-day event content when appropriate

  
  

Final content, messaging, scheduling, and publishing may be coordinated with the Client.

DELIVERABLES & ONLINE MEDIA DELIVERY

The Media Provider will provide the Client with the usable final media produced from the contracted event.

The Media Provider will provide the Client with access to an online cloud storage folder, gallery, or digital drive where completed photographs, videos, and other agreed-upon media can be viewed and downloaded.

The Client will receive a designated online link to access the final media.

The Client is responsible for downloading and maintaining backup copies of all delivered files.

EVENT MEDIA COVERAGE FEE $900.00 PER EVENT

The $900 event coverage fee includes:

• One (1) event

• Approximately 3–4 hours of coverage

• Professional photography

• Professional video coverage

• Standard photo editing

• Standard video editing

• Digital delivery

• Online cloud/digital drive access

• Social-media-ready photographs and video clips

• Marketing content derived from the event coverage

MONTHLY MARKETING SERVICES FEE

$350.00 PER MONTH

The Client agrees to a monthly marketing and social media service fee of $350.00 per month.

The monthly marketing fee will begin on the agreed-upon marketing start date and will continue each month until the completion/end of the applicable event, campaign, or marketing engagement.

The monthly marketing services include the marketing and social media services described throughout this Agreement.

The $350 monthly marketing fee is separate from the $900 event photography and video coverage fee.

MARKETING 

PAYMENT SCHEDULE

The $350 monthly fee will continue until the agreed-upon completion/end date of the applicable event or marketing campaign, unless otherwise agreed to in writing by both parties.

Additional services outside the scope of this Agreement may be quoted separately.

BFM NATION / BOSS FORMULA MEDIA PORTFOLIO & PROMOTIONAL USE

By signing this Agreement, the Client acknowledges and agrees that BFM NATION / BOSS FORMULA MEDIA may use selected photographs, videos, graphics, and other content created as part of the services for its professional portfolio and business promotion.

This may include displaying or sharing selected content on:

• BFM NATION / BOSS FORMULA MEDIA’s website

• Social media accounts

• Professional portfolio

• Promotional materials

• Marketing materials

• Business presentations

• Advertising and promotional campaigns

BFM NATION / BOSS FORMULA MEDIA will use professional discretion when selecting content for portfolio and promotional purposes and will not intentionally disclose private or confidential information, subscriber lists, customer lists, or other information identified as confidential under this Agreement.

The Client retains the rights granted to it under this Agreement to use the final delivered content for its own business, marketing, promotional, website, and social media purposes.

By signing this Agreement, the Client authorizes BFM NATION / BOSS FORMULA MEDIA to use appropriate completed work created under this Agreement as examples of its professional services and creative portfolio.

CLIENT COOPERATION

The Client agrees to provide reasonable access to the event venue and cooperate with the Media Provider.

The Client should provide advance notice of:

• Important individuals

• Scheduled activities

• Special announcements

• Requested photographs

• Branding requirements

• Venue restrictions

• Photography or video restrictions

• Marketing priorities

• Other relevant event information

The Client is responsible for obtaining any necessary permissions or releases from event attendees, performers, speakers, or other individuals when required.

USE OF MEDIA

Upon receipt of full payment, the Client may use the final delivered photographs and videos for its own:

• Website

• Social media

• Marketing

• Advertising

• Promotional materials

• Digital communications

• Business-related promotional purposes

Unless otherwise agreed in writing, the Media Provider retains copyright and ownership of the original photographs, video footage, and creative work.

The Client may not resell, sublicense, or commercially distribute the original media to third parties without written permission from the Media Provider.

MEDIA PROVIDER PORTFOLIO RIGHTS

Unless the Client provides written notice requesting otherwise, the Media Provider may use selected photographs, video clips, and other content created during the event for the Media Provider’s:

• Portfolio

• Website

• Social media

• Advertising

• Promotional materials

• Business marketing

Any restrictions regarding portfolio or promotional use must be agreed upon in writing.

CANCELLATION & RESCHEDULING

If the Client cancels the event, the deposit may be retained by the Media Provider to compensate for reserving the date and declining other work.

If the event is rescheduled, the Media Provider will make reasonable efforts to accommodate the new date, subject to availability.

If circumstances outside either party’s reasonable control prevent the event from taking place, both parties will work in good faith to determine whether the event can be rescheduled.

ADDITIONAL SERVICES

Services outside the scope of this Agreement may be provided at an additional fee.

Additional services may include:

• Additional event coverage hours

• Additional events

• Extensive video editing

• Commercial video production

• Extensive graphic design

• Paid advertising management

• Ongoing social media management beyond the agreed scope

• Daily or weekly posting beyond the agreed scope

• Additional photography sessions

• Additional marketing campaigns

• Travel outside the agreed service area

Any additional fees will be discussed with and approved by the Client before the additional services are performed.

EVENT DATE RETAINER & RESERVATION

To reserve and hold the requested event date, BFM NATION requires a $500.00 non-refundable retainer fee.

The $500.00 retainer is credited toward the total event coverage fee of $900.00 and is not an additional charge.

Payment of the retainer confirms and reserves BFM NATION’s availability for the agreed-upon event date. Until the retainer is received, the requested date is not considered officially reserved and may remain available to other clients.

The remaining $400.00 balance of the $900.00 event coverage fee will be due [on/before the event date].

Event Coverage Fee: $900.00

Non-Refundable Retainer: $500.00

Remaining Event Balance: $400.00

The separate $350.00 monthly marketing fee is not included in the $900.00 event coverage fee and will be billed according to the marketing payment schedule outlined in this Agreement. If you're not interested in this aspect (scroll up and select the box -- not interested).

LIMITATION OF LIABILITY

The Media Provider will make reasonable professional efforts to provide the services described in this Agreement.

The Media Provider is not responsible for missed photographs or video footage resulting from circumstances outside the Media Provider’s reasonable control, including venue restrictions, guest interference, poor lighting, weather, schedule changes, delays, equipment malfunction, power outages, restrictions imposed by event organizers, or other unforeseen circumstances.

By signing this Agreement and designating BFM NATION as the Client’s Content Creator and Media Provider, the Client acknowledges the importance of providing BFM NATION with accurate and timely information regarding upcoming events, activities, announcements, and promotional needs.

Timely communication is essential to allow BFM NATION sufficient time to develop, prepare, and coordinate promotional materials, including flyers, graphics, social media content, promotional videos, announcements, captions, and other marketing materials.

The Client understands that whenever possible, event information should be provided approximately (4) weeks in advance or (1-2 months in advance) to allow adequate time for content creation, revisions, approvals, scheduling, and promotional distribution.

Event information may include, but is not limited to:

• Event name and description

• Event date and time

• Event location

• Event flyer or branding requirements

• Ticket or registration information

• Speakers, performers, or featured guests

• Event photographs

• Logos and branding materials

• Social media handles or tags

• Website or registration links

• Sponsorship information

• Special announcements or promotional requirements

  (Login access to your drive/social media)

  
  

BFM NATION will make reasonable efforts to accommodate events and promotional requests received with shorter notice; however, the Client understands that last-minute requests may limit the amount, quality, or type of promotional content that can reasonably be prepared before the event.

By signing this Agreement, the Client acknowledges that timely communication and cooperation are an important part of the marketing and content creation process and agrees to provide BFM NATION with the information reasonably necessary to perform the agreed-upon services.

By electronically signing this Agreement, the Client acknowledges that they have read, reviewed, understood, and agreed to all of the terms and conditions contained herein.

The Client agrees that their electronic signature constitutes their valid and binding signature and acceptance of this Agreement, with the same legal effect as a handwritten signature. By submitting an electronic signature, the Client confirms their authorization to enter into this Agreement and agrees to be bound by its terms and obligations.

ELECTRONIC SIGNATURE ACKNOWLEDGMENT

By signing below, I acknowledge that my electronic signature constitutes my agreement to and acceptance of this entire Agreement.

BFM NATION respects the privacy and confidentiality of the Client and agrees to take reasonable measures to protect information provided in connection with the services outlined in this Agreement.

BFM NATION agrees not to sell, distribute, disclose, or share the Client’s private or confidential information with unauthorized third parties.

This includes, but is not limited to:

• Personal information

• Contact information

• Private account information

• Client or organization information not intended for public release

• Private photographs or video content

• Subscriber lists

• Customer or audience lists

• Email lists

• Mailing lists

• Business account information

• Other confidential information provided to BFM NATION for the purpose of providing services

  
  

BFM NATION will use such information only as reasonably necessary to provide the agreed-upon media, marketing, content creation, and social media services. BFM NATION will not intentionally use, sell, transfer, or provide the Client’s subscriber, customer, email, or audience lists to another person or organization for their independent marketing purposes. The obligations in this section are intended to protect the Client’s privacy while allowing BFM NATION to perform the services authorized under this Agreement.